Library
Everything we have written or built for the people who own rebates and bill-only purchasing today: articles, checklists, worksheets and reference pages, in one list.
16 entries. Nothing to download and no form to fill in.
Rebate worksheets
Work out where a tiered rebate is pacing and what a market-share commitment still needs, using only the numbers you enter.
Bill-only request cost worksheet
Work out what late and off-contract bill-only requests cost you each year, using only the numbers you enter.
Every alert in Rebate Recovery
The 29 alert types: when each is raised, what money it touches, the Control Tower lane it lands in and the next move.
Glossary of bill-only and rebate terms
31 terms defined in everyday words, from loaner tray and construct pricing to market scope and true-up.
Bill-only process readiness checklist: a self-audit from rep request to paid invoice
A printable self-audit for bill-only implant purchasing, covering rep access, the request, price checks, case reconciliation, device credits and month-end.
Quarterly rebate close checklist: reconciling earned, received and booked
A printable close routine for supplier rebates: check the data, recalculate earned, match receipts, age what is owed, book the accrual and file the evidence.
Rebate contract intake checklist: what to capture from every supplier agreement
A printable checklist of the fields to pull from a supplier rebate agreement at signature, renewal or amendment, so the rebate can be calculated, claimed and defended later.
In-period rebate software or a recovery audit
When each approach finds a rebate gap, what can still be done about it, and when an audit is the right call.
A rebate year, worked through: one supplier contract from signature to statement
An invented five-hospital system and one invented supplier contract, followed quarter by quarter: tier ladder, share commitment, a late payment, a wrong tier, a $0 rebate, and the year-end statement.
What a late bill-only request costs, line by line
One invented bill-only request, seven lines and a $12.40 variance, costed two ways: filed late on paper and corrected after the invoice, or filed through a structured form and checked before the PO.
Building the CFO business case for rebate and implant spend controls
A vendor-neutral method for sizing rebate and bill-only implant opportunity from your own ledger, contracts and a small sample, then presenting it in terms finance can verify.
Implant price variance: how to price-check a bill-only request before it becomes a PO
Where implant price errors come from, the line-level and case-level checks that catch them before the PO is written, and what to do with a variance once you find it.
Surgical case reconciliation: matching what was implanted to what was billed
What a reconciled implant case looks like, which mismatches are worth chasing, and why manufacturer device credits are a Medicare compliance issue that starts in supply chain.
The other revenue recovery: the rebate money your supply chain already earned
Revenue recovery usually means denied claims. This is the supplier-side version: rebates and credits your purchases earned that never arrived, and how to size the gap yourself.
Bill-only purchase orders, explained: the workflow from surgery to paid invoice
An operating manual for bill-only purchasing: the seven steps, who owns each one, where the two records of a surgery drift apart, and the controls and metrics to run it by.
Seven ways hospitals lose supplier rebates they already earned
A lifecycle map of where earned supplier rebates disappear, from contract setup to the general ledger, with a test for each leak that you can run on your own data.
The posts are also listed by topic on the blog, and the checklists on Guides and checklists. Terms used across them are defined in the glossary.
See what your contracts already owe you
Bring one supplier contract and a purchase extract. In a working session we load it, run the numbers and hand you the statement: earned, received, owed.